To track the employee’s time away from work, an Absence must be added to the case:
Click on the Absence link to display a grid of all previously entered case absences
To add a new absence; click on Add Absence
Enter all required absence information; and click on Save
The new absence will now be displayed in the Absence Grid
Important Fields in this Section:
Work Schedule and Hours Worked per Day - these fields will be auto-populated from the employee profile when available. When adding a Continuous absence, these fields are necessary to correctly calculate the Time Used during the absence.
Absence Type - options include Continuous, Reduced, or Intermittent
Determination – options include Pending, Approved, and Denied. For the entered absence time to be subtracted from the Available balance, the absence must be Approved.
Date Range – range of time absences were taken. For Reduced and Intermittent episodes, once a date range is entered, you will be given the ability to fill in time taken for each day within the range. For continous absences, this date range will be used in conjunction with the work schedule to calculate the total time used.
Time Used – the amount of time taken for this absence that should be deducted from the employee’s Available benefit. Clicking on Details next to Time Used for a continuous absence will display all dates within the selected time range. You can adjust any individual dates within the range to change the Time Used.
Applicable Leave Types – the system will “add” any Leave types that have an approved determination period. You will need to remove any leave types that the absence should not apply to. The absence will be deducted from the leave type Available benefit.