Once you have determined that the employee meets the Leave Type eligibility requirements, you can verify that they have time available under the Leave Type benefit:
In the Leave Types section
- Expand the appropriate Leave Type
- Available benefits are located within the Benefits tab
Important Fields in this Section:
Avg Hours Worked – this field should be populated with the average hours worked per week by the employee during the period necessary within the leave regulation (for example, for Federal FMLA it would be the average hours worked per week for the prior 12 months). This field must be populated and is used to calculate the benefits available to the employee
Used (prior to Effective Date) – displays the total time used under Leave Type by the employee prior to the current leave effective date. If the time used has “rolled off” due to the time period expiring, those absences are not included in the calculation.
Calculation: Non-Expired Absences prior to Effective Date – Expired Absences
Example: If John Doe previously used 120 hours of FMLA and 80 hours were used more than 12 months prior to the current leave Effective Date. The “Used (prior to Effective Date)” would display as 40.
This calculation does not update unless the Effective Date is changed and saved.
Available (as of Effective Date) – displays the total time available to the employee at the beginning of their current leave of absence
Calculation: Avg Hours Worked * Benefit – Used (prior to Effective Date)
Example: If John Doe worked an average of 40 hours per week, then his “Available (as of Effective Date)” would be 440 hours (40*12-40).
This calculation does not update unless the Effective Date is changed and saved.
Currently Available – displays the amount of time the employee currently has available within the Leave Type benefit bank.
Calculation: Available (as of Effective Date) – Non-expired Absences + Expired Absence
Example: If John Doe has taken 200 additional hours of leave since the Effective Date and another 15 hours of his previous time used has expired, his benefit “Currently Available” would be 255 hours (440-200+15).
This calculation updates any time new Absences are added or whenever Absences expire.
Time Used (Current Case)– displays the amount of time the employee has been absence under the current leave of absence.
Calculation: Absences after the Effective Date – Expired Absences
Example: If John Doe has taken 200 additional hours of leave since the Effective Date and 15 hours of his time used prior to this case has expired, his “Time Used (Current Case)” would be 200 hours (200-0).
This calculation updates any time new Absences are added or whenever Absences expire.